2016-06-01

Features

WorkDo all-in-one business productive app can effectively eliminate all your team communication, collaboration, administration and operation obstacles by providing an integrated and centralized platform for your entire team. WorkDo will change the way your work and the way you approach work!

Notes

Make an important announcement, discuss urgent issues, share a piece of information, post a set of company policies or simply say hello to everyone within the community/workplace is easy using Notes! ◆ Broadcast announcements, policies or important issues. ◆ Attach images, URL, and files. ◆ Read receipt shows who has read your announcement. ◆ Can send a reminder to members to make sure they have read the note. ◆ Can forward, share, like or comment on a note. ◆ Mention members using @. ◆ Notes can be pinned to the wall.

Note Detail
Task Detail

Tasks

Assign tasks and subtasks to keep track of project progress and enhance efficiency. Easily check who has completed the task and who needs to be reminded. Set up due dates and times for the main tasks and subtasks. ◆ Part of the basic tool list. ◆ A main task can have multiple subtasks. ◆ Assign to all member or specific members. ◆ Main task and subtasks can have separate due dates and times. ◆ Can choose who has access to view the task. ◆ Check the completion list to stay on top of the project. ◆ Task log available to see the entire progress of the task. ◆ Send a reminder to those who have yet to complete the task. ◆ Can pin important tasks to the wall. ◆ Can discard the task. ◆ Can be viewed in Calendar mode or List mode

Events

Time is important. Use Events to quickly arrange a meeting or a company get-together. With vital information such as event time, the list of attendance and location, Events is your best tool! ◆ Invite all members or specific members. ◆ Can include location with a map or choose a conference room. ◆ Attach images, URLs, files and memos to the event. ◆ Events tool is linked with the Conf. Rm. tool. ◆ The invitees can instantly respond. ◆ Inviter can check the list of attendance and send a reminder to those who have yet to respond. ◆ Set event reminder alarm. ◆ Can pin events to the wall. ◆ Can discard the event.

Event Detail
Workplace Settings

Albums

Precious moments? Important designs? Event pictures? Use Albums to keep a record of everything! Share the photos with your community/workplace or team members for work events or projects! It is one of the most direct ways of communication. ◆ Keep a record of your projects using albums and photos. ◆ All members can create albums. ◆ All members can upload and download photos. ◆ Members can only delete own photos and albums while admins can delete all photos or albums. ◆ Can view photos by album or just by all photos. ◆ Can add comments to individual photos or albums. ◆ Can move photos from one album to another.

Files

No need to have extra storage space or use another app for file management. Files tool allows you to upload files from your mobile device or computer to share within the community/workplace, groups or with buddies. ◆ Upload files from your mobile device or computer. ◆ Share files with your team members. ◆ Supports multiple file types and members can download at any time. ◆ Add description to the files for better communication. ◆ Auto check for files with duplicated names.

Dashboard Files
Poll Detail

Polls

Let Polls help you to make tough decisions or conduct a fair vote! There are different types of polls you can choose such as single choice, multiple choice, secret vote or hide vote count until poll ends. Check the poll status at any time. ◆ Can select voters. ◆ Can select a single choice or multiple choice. ◆ Set a poll end time. ◆ Choose to show who voted for what or not. ◆ Choose to allow voters to add new options. ◆ Can select to hide vote count until poll ends or not. ◆ Can remind those who have yet to vote. ◆ Pin the polls to the wall. ◆ Can close or discard the polls.

HR

An easy and simple way to manage the employees within your workplace using the HR tool. Manage employee profiles and set up an organizational structure for other tools such as Leave, Attendance, Expenses and Approvals. ◆ The basis for Leave, Leave Pro, Attendance, Expenses and Approvals. ◆ Set organizational structure and manage employee profiles. ◆ Manage company calendar. ◆ Set line manager or dotted-line manager. ◆ Can set multiple work hours sets that connect to multiple clock in/out times for different employees. ◆ Can set deputies for employees and designated approvers. ◆ Employees can quickly check coworkers’ contacts. ◆ HR Staff can quickly locate changes made to the employee profiles. ◆ HR Staff can quickly generate and export HR-related reports.

HR Colleagues
HR Calendar
Leave Detail
View All Leaves

Leave

Apply for leave should be a breeze. It would be much easier to apply leave using your mobile device while managers can manage the team’s leave status quickly. (This is the basic version of leave, for advanced version, please see Leave Pro) ◆ Suitable for companies that need a simple leave management tool for record keeping. ◆ Connected to the HR tool, managers can start approving leave requests immediately after being assigned. ◆ Email notification for applicants to save communication time. ◆ Supports multi-level approvals. ◆ Supports full day, half day, full hour and half hour leave requests. ◆ Can set leave types such as sick leave, special leave and annual leave. ◆ Different tool roles can see different records such as personal, department or all records. ◆ Applicants can leave a comment in the request form for better communication. ◆ Can export leave summary report.

Leave Pro

Upgrade Leave for Leave Pro! Leave Pro is the advanced version of Leave with additional functions such as automatically grants leave quota to employees, calculates carryover leaves and balances and has flexible leave types. ◆ More functions than Leave, suitable for companies with a more complicated leave system (please see the manual above). ◆ Connected to the work hours sets and company calendar in the HR tool with automatic calculations of balance when employees apply for leave. ◆ Automatically give out corresponding leaves based on service time and seniority. ◆ Flexible leave types based on gender, employment type and specific employees. ◆ Can set carryover rules. ◆ If carryovers exist, can set the system to deduct new leave quotas first or carryover first when employees apply for leave. ◆ Can set rules for long leave, allow advance leave and the number of days for advance notice. ◆ Can set leave types to automatically grant leave quotas monthly, annually or based on years of service. ◆ Can adjust the duration of individual leave requests. ◆ Daily leave overview by email available for members to subscribe.

Leave Request
Dept Records
Check In
Overall Summary

Attendance

Clock in and out have never been this easy! Attendance tool allows you to clock in and out using your mobile device or computer! You can set the remote clock in/out and allow members to clock in/out using WiFi or GPS. ◆ Clock with your mobile device or computer. ◆ Connected to the work hours sets in the HR tool. ◆ Follows the company calendar so you won’t have to clock in/out on holidays. ◆ Can set the in-office clock in/out only or allow remote clock in/out and the list of members that are required to clock in/out. ◆ Can set clock using WiFi or GPS. ◆ Different tool roles can see different records such as personal, department or all records. ◆ Automatically calculate daily and monthly work hours. ◆ Can set a personal reminder for clock in/out. ◆ Can post clock or appeal. ◆ Clock in/out records can be exported as reports.

Shift

Schedule work shifts efficiently with the Shift tool. Employers can manage work shifts and review scheduled shifts at a glance while employees can check their shifts effortlessly. ◆ Manage multiple shift schedules. ◆ Independently manage employees and shifts on each shift schedule. ◆ Set daily shifts or set a predetermined period of shifts. ◆ Notifies employees who have been scheduled a shift or shift changes. ◆ The administrator can review the shift schedule on a particular employee. ◆ Employees can quickly verify their shifts with ease. ◆ Employees can leave comments or relevant information to their next shift.

Shift Table Detail
Shift Calendar

Expenses

Being environmentally friendly and a firm believer in simplified processes, our team provides the Expenses tool. Manage expense requests just got easier as members can apply using a mobile device and accounting can manage the requests online! ◆ Default categories such as travel, transportation, meal, communication and more. ◆ Can self-define an expense category. ◆ Applying for the expense is simple using a mobile device or computer. ◆ Can attach images and files to support the request. ◆ Can save as draft or submit immediately. ◆ Can choose to be approved according to organizational structure or by a designated approver. ◆ Connected to the HR tool, the manager can start approving requests immediately once assigned. ◆ Supports multiple levels of approvals. ◆ Email notification for applicants to save communication time. ◆ Once approved, can print out the request form with attachments for the accounting department. ◆ Can leave comments within the request for better communication.

Approvals

Send an approval request using one button to save time and communication! Use Approvals for projects or cross-department communication as you might need to get the approval of a project idea or special budget from the manager of another department or team! ◆ Get approvals from everyone related to the project. ◆ Can self-define an approval category. ◆ Standardized approval form, can attach images and files. ◆ Save as draft or submit immediately. ◆ Can choose to be approved according to organizational structure or by a designated approver. ◆ Email notification for applicants to save communication time. ◆ Can leave comments within the request for better communication and print the request out for record keeping.

Chats

Chat allows you to instant contact members. In addition to one-on-one and group chats, you can send images, audio messages and copy messages to create tasks and notes. ◆ Supports multiple devices so you won’t miss any chat messages. ◆ Press the + button to see shortcuts to send images, location and audio messages to the chatroom. ◆ Buddy audio call and video call. ◆ When someone creates or edits a note, task, event, file, poll or album, there will be a chatroom notification informing all members. ◆ Copy messages to a task or a note. ◆ The + button also has shortcuts to create note, task, event, poll and upload file. ◆ Long press to copy, forward, recall (if you are admin) or delete chat messages. ◆ Community/workplace, groups and buddies all have individual chatrooms. ◆ Add buddies to join on-demand chatrooms.

Audio Call

Audio call in buddy chat allows you to call your buddies at any time without increasing your personal or company phone bills. Make a direct call to connect and communicate effectively with your buddies. ◆ Supports mobile device and computer. ◆ Add buddies and then make audio calls for better communication. ◆ The quickest way to get messages across or get things done. ◆ Reduce the cost of your phone bills. ◆ Group audio call will be introduced soon.

Video Call

Video call in buddy chat allows you to call and see your buddies at any time no matter where they are. Distance will no longer be an issue in communicating effectively with your buddies! ◆ Supports mobile device and computer. ◆ Add buddies and then make video calls enhance communication. ◆ Use video call for meetings. ◆ Reduce the cost of your phone bills. ◆ Group video call will be introduced soon.

CRM

Document your client visits, report customer feedbacks, manage all customer information in a centralized hub for the entire workplace. Keep a record of all the activities with customers to increase customer satisfaction! ◆ Import contacts from your mobile device to WorkDo CRM. ◆ Manage all your customer contacts in one place. ◆ CRM provides activity types such as task, appointment, email, call, SMS, deal, note and others. ◆ Keep a record of all the activities with the customer for better management. ◆ Managers and Tool Admin can view the contacts and activities.

Dashboard

The dashboard is a one-stop shop for you to check out all the tasks, events, files, polls, approvals, leave and attendance status and records related to you within the community/workplace, across groups and between buddies. ◆ The dashboard has everything related to you within the community/workplace and across groups and buddies. ◆ The dashboard has its own Wall, Calendar, Tasks, Events, Files, Polls, Workflow, Leave Overview, Attendance, Workplace Statistics and Moments with status so you can know everything quickly. ◆ The workflow contains everything that requires your approval.

Wall

Wall is a one-stop-shop for all posts within the community/workplace, group or buddy. You can create posts directly from the wall. Wall in Dashboard contains all the posts within the community/workplace and across groups and buddies for you to check quickly. ◆ Community/workplace, groups and buddies all have individual walls. ◆ Dashboard Wall allows you to view all the posts related to you within the community/workplace and across groups and buddies. ◆ Wall contains all tasks, notes, events, polls, albums and files. ◆ Directly add new posts from the + button at bottom right. ◆ Pin up to three posts you want all members to see first. ◆ Advanced search by keyword, type, edit time and creator.

Calendar

Like a personal assistant to help you get organized and stay on top of your day, Calendar in Dashboard shows everything you need to complete, attend or do on the day and in the future. Never miss a thing again! ◆ Click Dashboard then go to Calendar to quickly check your day. ◆ Calendar in Dashboard has everything related to you within the community/workplace and across groups and buddies. ◆ See all the tasks, events, polls and company calendar events on the day with one glance. ◆ Keep track of things to come.

Workflow

Workflow in Dashboard shows everything that requires your approvals from project requests, expenses to leave requests. Batch approve/reject is easy and saves plenty of time! ◆ Click Dashboard then go to Workflow to quickly check the requests that require your approval. ◆ Process approval requests, leave requests, expenses and attendance appeals with one button. ◆ Requests are separated by Assigned To Me, I Processed and I Applied for you to locate a request easily. ◆ Requests listed by applied time for simple management.

Moments

Share your precious moments and photos with your buddies using Moments! This personal social space allows you to post notes and upload albums for your buddies to like or comment! ◆ Post updates for your buddies to see. ◆ Create albums to save memorable experiences. ◆ Mention your buddies using @ in your posts and albums. ◆ See the posts and albums your buddies created.

Conf. Rm

Conference room management is crucial for a business, because in a work environment, meetings, distant conference calls, team communication and project facilitation revolves around the conference room. ◆ Organize and manage conference rooms in different areas and add basic information such as name, size, equipment and hours of operation. ◆ Calendar view of bookings. ◆ All members can book conference rooms online. ◆ Link bookings with Events. ◆ Use the web interface to make recurring or consecutive bookings.

Phonebook

Keeping all contacts for your organization can be difficult. Especially when some contacts need to be shared among all members. Use the Phonebook to stay organized! ◆ All members can view the records. ◆ Import contacts directly from your mobile device to Phonebook. ◆ A single record can have multiple phone numbers and emails. ◆ Can click the phone number to dial or email address to send emails using your mobile device or computer.

Cashbook

Tracking income and expense well can provide us with a sense of security and it is an important part of an organization. Stay organized with Cashbook! ◆ Provide default expense and income categories that you can add or edit. ◆ Can set up multiple accounts. ◆ A clear list of every transaction. ◆ Members can add or edit transaction records. ◆ Statistic function available.

IOU

Tracking all the IOUs is not an easy task. But it can be. Use IOU to quickly calculate and keep track of all the payments of a split bill. ◆ Can select payer and receiver. ◆ Automatically calculate each member's share. ◆ List out all payments and status of each. ◆ All members can track, manage and share an event expense easily.

We Buy

May it be group purchase, meal ordering or bulk purchase for a company event, use We Buy to start a deal and manage all the ongoing deals. ◆ Can set deal end time without manual labor. ◆ Can set the maximum quantity available for each item. ◆ The deal can be paused when there is a price change or when new items have been added to avoid order issues. ◆ Automatically calculate each member's orders (quantity and cost). ◆ Automatically calculate each item's quantity ordered.