{"id":6867,"date":"2021-07-12T08:43:07","date_gmt":"2021-07-12T08:43:07","guid":{"rendered":"https:\/\/portal.workdo.co\/en\/?post_type=ufaq&#038;p=6867"},"modified":"2022-06-04T19:56:04","modified_gmt":"2022-06-04T19:56:04","slug":"1104","status":"publish","type":"ufaq","link":"https:\/\/portal.workdo.co\/en\/ufaqs\/1104\/","title":{"rendered":"What&#8217;s the file upload size in WorkDo?"},"content":{"rendered":"<p><span style=\"color: #aaaaaa;\">FAQ-ID\uff1a1104<\/span><br \/>\nIt is common practice to upload and share files as references with your team in modern workplaces, so what are the file upload size and limitations? And is it better to attach files in tool posts or use the Files tool instead?<\/p>\n<p>Well, let&#8217;s find out!<!--more--><\/p>\n<h4><b><span style=\"color: #0000ff;\">1 \u2502 Are there any differences between uploading files to tool posts and the Files tool?<\/span><\/b><\/h4>\n<p>Yes, as attachments, the file upload size is smaller in general tool posts as opposed to in the Files tool.<\/p>\n<ul>\n<li>\n<h4><b>Tool Posts<\/b><\/h4>\n<p>Tool posts refer to posts created using Announcements, Notes, Tasks, Events and Polls. The file upload size is set to <b>20 megabytes per file<\/b> upon <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1118\/\" target=\"_blank\" rel=\"noopener noreferrer\">creating<\/a> or <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1119\/\" target=\"_blank\" rel=\"noopener noreferrer\">editing<\/a> the post.<\/li>\n<li>\n<h4><b>Files Tool<\/b><\/h4>\n<p>The Files tool allows files of <b>up to 200 megabytes to be uploaded and shared<\/b> with your team.<\/li>\n<\/ul>\n<h4><b><span style=\"color: #0000ff;\">2 \u2502 What to do when a file is too large to attach to the tool post?<\/span><\/b><\/h4>\n<p>Backlink it &#8211; You can upload the file using the Files tool then <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1087\/\" target=\"_blank\" rel=\"noopener noreferrer\">obtain the link<\/a> and <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1119\/\" target=\"_blank\" rel=\"noopener noreferrer\">paste it into the original tool post<\/a>.<\/p>\n<h4><b><span style=\"color: #0000ff;\">3 \u2502 How to save workplace storage space?<\/span><\/b><\/h4>\n<p>Uploading files and attachments will use up the <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1069\/\" target=\"_blank\" rel=\"noopener noreferrer\">workplace storage space<\/a>,&nbsp; and the workplace&#8217;s total storage space is dependent on the <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer\">workplace&#8217;s subscription plan<\/a> and the number of users.<\/p>\n<h4><b>Tips on saving storage space!<\/b><\/h4>\n<ul>\n<li><b>Avoid uploading the same files multiple times.<\/b><br \/>\nUse the backlink method as described above to avoid taking up necessary storage space.<\/li>\n<li><b>Timely back up and delete outdated files.<\/b><br \/>\nIt is highly recommended that your workplace IT staff periodically back up important files and <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1119\/\" target=\"_blank\" rel=\"noopener noreferrer\">delete outdated files and posts<\/a> to free up the workplace storage space.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<div>\n<h5><img src=\"https:\/\/portal.workdo.co\/wp-content\/uploads\/2018\/07\/ic-price-lightning-yellow-24.png\">Reminder<\/h5>\n<ul>\n<li>If your workplace requires a storage space increase, please <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/contact-us\/\" target=\"_blank\" rel=\"noopener noreferrer\">contact us<\/a> or use the <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1202\/\" target=\"_blank\" rel=\"noopener noreferrer\">feedback function<\/a> to relay your request.<\/li>\n<\/ul>\n<\/div>\n<div class=\"secondary\">\n<h5>Relevant Questions<\/h5>\n<p><a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1087\/\" target=\"_blank\" rel=\"noopener noreferrer\">Share a post or forward a post?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1118\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to create a tool post?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1119\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to attach files to a post?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1069\/\" target=\"_blank\" rel=\"noopener noreferrer\">What is the workplace storage space?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer\">WorkDo subscription plans.<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/features\/#tab-2\" target=\"_blank\" rel=\"noopener noreferrer\">What are WorkDo&#8217;s basic tools?<\/a><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>FAQ-ID\uff1a1104 It is common practice to upload and share files as references with your team in modern workplaces, so what are the file upload size and limitations? And is it better to attach files in tool posts or use the Files tool instead? Well, let&#8217;s find out!<\/p>\n","protected":false},"author":18,"comment_status":"closed","ping_status":"closed","template":"","ufaq-category":[980],"ufaq-tag":[1327,1139,1321,694],"_links":{"self":[{"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/ufaq\/6867"}],"collection":[{"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/ufaq"}],"about":[{"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/types\/ufaq"}],"author":[{"embeddable":true,"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/comments?post=6867"}],"wp:attachment":[{"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/media?parent=6867"}],"wp:term":[{"taxonomy":"ufaq-category","embeddable":true,"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/ufaq-category?post=6867"},{"taxonomy":"ufaq-tag","embeddable":true,"href":"https:\/\/portal.workdo.co\/en\/wp-json\/wp\/v2\/ufaq-tag?post=6867"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}